Amending The City Code Of Ordinances Relating To The Preparation Of Reports, Plans, Technical Documents And Drawings By The City Council Services Department (Grout)

This ordinance, sponsored by Renée Grout, amends the City Code of Ordinances to establish procedures for the City Council Services Department regarding the preparation of reports, plans, technical documents, and drawings.

Key Provisions:

• Contracting Authority: The Director of City Council Services can prepare or contract for consulting engineers, architects, and landscape architects through the Selection Advisory Committee Process. Contracts can include reports and up to 30% of plans, drawings, and technical documents. Contracts for more than 30% of these services require a City Council resolution.
• Councilor Briefings: Departments managing any phase of Architectural, Engineering, or Landscape Architecture project design must brief the sponsoring Councilor (or representative) at least every 30 days. Adjustments to this briefing schedule require the sponsoring Councilor's consent.
• Contract Negotiation: Contracts for City Council Services Department consulting services selected via the Selection Advisory Committee process will be prepared and negotiated by the Director of City Council Services. The final contract will be signed by the Director of City Council Services, the Chief Administrative Officer, and the City Attorney.
• Effective Date: The ordinance takes effect five days after publication by title and general summary.

This ordinance primarily affects the administrative processes for city-led design and planning projects. Residents may experience more consistent communication from city departments regarding the status of design projects through regular briefings with their sponsoring councilors.

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